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How to Add Speaker Notes in PowerPoint

If you want to enhance your PowerPoint presentation and ensure a smooth delivery, adding speaker notes can be incredibly helpful. Speaker notes allow you to include additional information and reminders for each slide, providing you with valuable cues during your presentation. In this section, we will guide you through the process of adding speaker notes in PowerPoint, offering you presentation tips along the way.

Before we dive into the details, let’s take a moment to understand the importance of speaker notes and how they can improve your overall presentation. By utilizing speaker notes effectively, you can confidently deliver your presentation, avoid text-heavy slides, and ensure that you stay on point throughout. Additionally, speaker notes provide you with a clear reference point, boosting your confidence and helping you present with ease.

Benefits of Using Speaker Notes in PowerPoint Presentations

Speaker notes offer several benefits to presenters. By utilizing speaker notes, you can deliver a confident presentation while avoiding text-heavy slides that may overwhelm your audience. Here are some key advantages of using speaker notes in your PowerPoint presentations:

  • 1. Stay on Point: Speaker notes help you maintain a clear and concise message. By having your talking points written out, you can follow a logical sequence and ensure that you cover all the necessary information without going off track.
  • 2. Enhance Visuals: Adding speaker notes allows you to avoid overcrowded slides. Instead of cramming too much text onto one slide, you can present visually engaging content that supports your speech. This approach improves the overall impact and understanding of your presentation.
  • 3. Confident Delivery: Speaker notes act as a safety net, providing you with a comfortable reference point during your presentation. Having your notes readily available helps boost your confidence, as you know you won’t forget any essential points or details.

Overall, incorporating speaker notes into your PowerPoint presentations enables you to deliver a more effective and engaging presentation. By avoiding text-heavy slides, staying on point, and feeling confident in your delivery, you can captivate your audience and create a memorable experience.

Table: Comparing Text-Heavy Slides vs. Speaker Notes

Text-Heavy Slides Speaker Notes
Visual Appeal Overcrowded slides can be visually overwhelming and difficult to read. Speaker notes allow for visually engaging slides with minimal text, providing a clearer message.
Conciseness Excessive text on slides can lead to information overload for the audience. Speaker notes help presenters stay on point and deliver a concise message.
Presenter Confidence Without notes, presenters may feel more nervous or unsure of their content. Speaker notes boost presenter confidence by providing a reliable reference during the presentation.

Presenting with Speaker Notes in PowerPoint

Once you have added speaker notes to your PowerPoint presentation, you can easily present with them using the Presenter View. This view allows you to see your speaker notes on your screen while displaying the main slides to your audience. To access Presenter View, start your slideshow and click on the small settings icon on the bottom left corner of the slideshow screen. From there, select the Show Presenter View option.

In Presenter View, your speaker notes will appear next to your main slide. This allows you to reference your notes without them being visible to the audience. You can adjust the text size of the notes to ensure they are easily readable during your presentation. Presenter View also offers additional features such as annotation tools, slide navigation, and zooming, which can enhance your overall presentation experience.

Before presenting with speaker notes, it’s important to check your monitor settings. Make sure that your screen resolution is appropriate, and if you are using multiple monitors, ensure that the correct one is selected for the Presenter View. Double-checking these settings will help ensure a smooth and seamless presentation.

Presenter View in PowerPoint

In Presenter View, you have full control over your presentation. You can navigate through your slides, make annotations, and even jump to specific sections using the slide thumbnail view. The ability to zoom in on slides or specific content can also be useful when highlighting important details to your audience.

Remember that Presenter View is only visible on the presenter’s screen and not on the external display. This allows you to maintain a professional and polished presentation while still having access to your speaker notes and presentation controls.

Monitor Settings Checklist Adjusting Text Size in Presenter View
  • Check screen resolution
  • Select the correct monitor for Presenter View
  • Ensure proper screen arrangement if using multiple monitors
  • Click on the Settings icon in Presenter View
  • Select Text Size
  • Choose the desired text size for your speaker notes

Presenting with speaker notes in PowerPoint can help you deliver a confident and well-prepared presentation. By utilizing the features of Presenter View, adjusting your monitor settings, and customizing the text size of your notes, you can ensure a smooth and professional presentation experience for both yourself and your audience.

Printing Speaker Notes in PowerPoint

If you want to print your speaker notes in PowerPoint, you can easily do so by following a few simple steps. Printing your notes can be helpful for reference during your presentation or to distribute them as handouts to your audience. Here’s how to print speaker notes in PowerPoint:

  1. Open your PowerPoint presentation and click on the File tab at the top-left corner of the screen.
  2. In the Print section, click on the Print option.
  3. In the Print dialogue box, you’ll see different Print layout options. Select the Notes Pages layout.
  4. You can customize other settings such as the number of copies and specific slides to print.
  5. Once you’ve made your desired selections, click on Print to generate a printed copy of your speaker notes.

By printing your speaker notes, you’ll have a physical copy that you can refer to during your presentation, ensuring that you stay on track and deliver your message effectively.

Benefits of Printing Speaker Notes Drawbacks of Printing Speaker Notes
  • Easy reference during presentations
  • Helps you stay focused on key points
  • Provides a backup in case of technical issues
  • Extra materials to manage and carry
  • Potential waste of paper if not used effectively
  • May distract from engaging with the audience

While printing speaker notes can be beneficial for many presenters, it’s important to consider the drawbacks as well. Ensure that printing your notes aligns with your presentation style and audience engagement goals.


In conclusion, incorporating speaker notes in your PowerPoint presentations can greatly contribute to delivering effective and impactful presentations. By utilizing speaker notes, you can enhance your delivery, maintain a clear and concise message, and engage your audience with confidence.

With speaker notes, you can avoid overwhelming your slides with excessive text, which can distract your audience and hinder their understanding. Instead, you can focus on delivering key points while referencing your notes for additional information and reminders.

Remember, the purpose of speaker notes is to support and guide you throughout your presentation, enabling you to stay on track and follow a logical sequence. By utilizing these notes, you can ensure that you deliver a well-structured and coherent presentation.

Whether you choose to utilize speaker notes in Presenter View or print them as handouts, incorporating this feature into your PowerPoint presentations will undoubtedly enhance your overall performance and help you create more effective and engaging presentations.


How do I add speaker notes in PowerPoint?

To add speaker notes, open PowerPoint and click on the View tab. Select the Normal View and click on the slide where you want to add notes. Click on the area below the slide where it says “Click to Add Notes” to open the Notes Pane. Type your notes in the pane and repeat the process for other slides.

Can the audience see the speaker notes?

No, speaker notes are only visible to the presenter, not the audience.

How can speaker notes help enhance my presentation?

Speaker notes help you avoid overcrowded slides with too much text, maintain a clear and concise visual, stay on point, and follow a logical sequence during your presentation. They also provide you with a comfortable reference point for your talking points, boosting your confidence.

How do I present with speaker notes in PowerPoint?

Start your slideshow and ensure that the Presenter View is enabled. Access Presenter View by clicking on the small settings icon on the bottom left corner of the slideshow screen. From there, select the Show Presenter View option. In Presenter View, your speaker notes will appear next to your main slide, allowing you to reference them while presenting.

Can I print my speaker notes in PowerPoint?

Yes, you can print your speaker notes for reference or to distribute them as handouts. Go to the File tab, select the Print option, and choose the Notes Pages layout under Print layout options. Customize other settings such as the number of copies and specific slides to print before clicking Print.

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